Listing Coordinator

What We Can Do For You: An Overview Of VBSRE!

From just listed to sold and everything in-between, VBS Real Estate can handle it all! Our Real Estate Virtual Assistants work hard to make your business run smoothly so you can worry less and live more! We handle everything from intake of the contracts to managing listings to promoting on social media and sending out monthly e-blasts to bookkeeping and to infinity and beyond! Ok, maybe not that last part - but we do our best to meet all our clients needs and we will go above and beyond to exceed your expectations.

Take a closer look at each area of expertise and make sure you jump at the opportunity to join us during our next open enrollment!


TRANSACTION COORDINATOR

From the moment of executed contract, we handle all aspects of your transaction. Ensuring escrow has all needed items, lender follow-ups, gathering documentation for contingencies, call to clients, documentation review and your internal reporting will be handled with the ultimate care that only VBSRE can provide.

CHECK OUT THE VBS REAL ESTATE TRANSACTION COORDINATOR PACKAGE


LISTING MANAGEMENT

New listings are handled from entering into MLS, One Page flyer, Sellers Handbook, posting to social media platforms, sending out eblasts, Just Listed postcards, and enhancing the listing on all property listing sites. All the agent needs to do is prepare for contract negotiations!

CHECK OUT THE VBS REAL ESTATE LISTING MANAGEMENT PACKAGE


MARKETING

Among the hectic life of a successful agent, there is little time to manage the marketing side of your business. Connect to new clients and stay connected with past clients to ensure referrals still come your way. Find out how we can put into place one off projects or re-occurring campaigns that keep the phone ringing! 

TAKE A LOOK AT OUR FREQUENTLY USED MARKETING SERVICES


ADMINISTRATIVE

Managing your inbox, returning follow up calls, setting up appointments, and handling your office while you are out of town. This is just a small list of tasks that we can handle with ease and professionalism that ensures your business is moving full speed ahead so you can focus on income producing activities. 

DO YOU WANT TO PUT HOURS BACK IN YOUR DAY?


We have much more to offer and you can take a look at everything on our site! See samples of work we’ve done, meet the team behind VBSRE, read up on our blog and events we’ve been doing recently, check out events we’re hosting, and tons more! We cannot wait to help your business grow! Remember to keep an eye out for our next open enrollment session!

Brittnye Takes On Texas

Our truly amazing Listing Coordinating Manager, Brittnye Stroup, took a trip to Texas to catch up with some of our wonderful clients! Brittnye had back to back meetings, great lunches and even got to catch up with our other awesome VA, Angela Williams!

Thank you Brittnye for all that you do! You're a ROCKSTAR!

Bob Mortgage Jam Session with Owner & CEO of VBS Real Estate, Tiffany Haynes

Bob Mortgage Interviews Tiffany Haynes, Owner & CEO of VBS Real Estate, about her business and how she got where she is today.


If you're even THINKING about starting your own business-
& you dont think you can do it- 
You NEED to listen to this interview!

If you are a Realtor or a business owner & need a right hand man to help you grow, market & elevate your business to the next level? 
You NEED to listen to this interview!

If you think "what you've always wanted to do"- Cant be done & need some motivation- 
You NEED to listen to this interview!

I had such a great time being the Bob Mortgage Jam Session! Please check it out and keep an eye out for our next Open Enrollment if you're interested in our services for your business!

VBSRE: NOW IN OPEN ENROLLMENT!

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

WE ARE CURRENTLY IN OPEN ENROLLMENT WHERE WE ARE TAKING ON NEW CLIENTS! PLEASE EMAIL US FOR MORE INFORMATION, THE OPEN ENROLLMENT PERIOD EXPIRES ON JANUARY 26TH AT WHICH TIME WE WILL RESUME TAKING NEW CLIENTS BY REFERRAL ONLY. 

COMPLETE THE FORM HERE FOR OUR FULL SERVICES BROCHURE & PRICING!

EMAIL VBS Real Estate
info@vbsrealestate.com

VBSRE Feature: Listing Presentations - Ready to Order!

We provide custom listing presentation templates where you can have a complete modern and professional listing presentation in PPT form so you can add your own images and contact information or request that we finalize the custom presentation for you!


The Ultimate Listing Presentation!

Now Available to Purchase as a template or fully customized with your information and brand! 

You have just found the most impressive and strategically organized Real Estate Listing Presentation that will help you win listings. This custom listing presentation is easy to use, cost effective, and works great for any real estate agent – experienced or not! Our listing presentation can be fully customized to match any brokerage’s identity and branding, any agent’s business model, and will work in any market.

Q & A: What Are the Keys to a Successful Listing Presentation?

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

By Inman Staff Writer

The key to listing presentation success involves preparation, listening and acting with intent, she counsels. When potential sellers understand the value you bring to the equation, they have no choice but to select you.

Below are a few tips to convert seller leads into clients from real estate agent team leader Cheryl Fairbanks:

Qualify the clients

Fairbanks developed a two-page interview form she completes during her first contact with sellers. She uses it to begin building and personalizing the presentation.

The script constantly evolves, but the goal remains the same: to determine whether the homeowners are serious or just exploring their options.

Send a packet

Fairbanks’ listing presentation begins before the actual appointment. A few days ahead of time, she sends a folder to the homeowner with information about her business and her success, as well as testimonials from clients. She also provides MLS paperwork for the sellers to complete.

Price with precision

Fairbanks uses the same guidelines appraisers use when coming up with comps and pricing. She explores tax rolls and applies math formulas so the comps she chooses accurately match the home, which helps her price it more accurately. It can take days to pull together everything she needs.

“My credibility depends on presenting sellers with the most accurate information and being able to show how I arrived at my price recommendation,” Fairbanks said.

Establish rapport

When Fairbanks arrives for her appointment, she always asks to tour the house before anything. It’s her opportunity to connect with homeowners on a personal level.

“As we’re walking around, I’m looking for something we have in common to make small talk,” she said. “I just want to help them relax and feel comfortable with me.”

Make the winning pitch

After the tour, Fairbanks sits down with the homeowners and goes over the pre-listing package she sent ahead of time, answering any questions they may have. She then explains how she markets listings and reviews the comps in her CMA. Finally, she asks what they expect in the sales price.

“If it’s within range, I run some numbers to show them what they can walk away with,” Fairbanks said. When and if they like what they hear (they often do), they sign the listing agreement and Fairbanks gets to work doing what she does best – selling the home.

Our Real Estate Virtual Assistants Can Help!

If you're looking for a winning listing presentation, look no further! Our team of Real Estate Virtual Assistants can put together an amazing listing presentation for you! Our custom listing presentation is easy to use, cost effective, and works great for any real estate agent – experienced or not! Our listing presentation can be fully customized to match any brokerage’s identity and branding, any agent’s business model, and will work in any market. Find out more here.

Friday Feature: From Just Listed to Sold

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

From listing to sold and everything in-between, VBS Real Estate can handle it all! Our Real Estate Virtual Assistants work hard to make your business easier for you! We have trained Transaction Coordinators that handle everything from intake of the contract to uploading documents to your system of record to contract management and checking in with lenders, title companies and more, to pre- and post-closing, where they double check for signatures, order title reports, communicate with clients on utilities and design 'Just Sold' postcards for you to send out.

Not only can we manage the transaction, but we can also market your listing too! From flyers to brochures to social media posts, our Real Estate Virtual Assistants can design custom branded images that are sure to grab a buyer's attention! They can also coordinate showings, add dates to your calendar and enhance your listing on sites like Zillow and Realtor.com.

If you're ready to go from 'Just Listed' to 'Just Sold' in as easy as 1-2-3, give us a call today! It's as simple as that.

Friday Feature: Listing Presentation

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

Do I Really Need a Listing Presentation? 

Some agents may be able to get by without one, but there are many benefits to having a great listing presentation. You not only have a better chance of getting the listing, but you also better educate the home seller and set realistic expectations. Brokers can use it as a great training tool for their agents. 

Now Available to Purchase. Fully Customizable just for YOU!

You have just found the most impressive and strategically organized Real Estate Listing Presentation that will help you win listings. This custom listing presentation is easy to use, cost effective, and works great for any real estate agent – experienced or not! Our listing presentation can be fully customized to match any brokerage’s identity and branding, any agent’s business model, and will work in any market.

Find out more here.

Tips & Tricks to Getting Listings

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

A HELPFUL ARTICLE BY OMAR SPAHI

Key Takeaways

  • The most simple mistakes most real estate agents make is not staying diligent, not getting out of their comfort zone and being afraid to ask for listings with that in mind.

The biggest problem that new real estate agents face is getting listings. Getting sellers to list with you instead of buyers to list with you guarantees you get a commission if the property sells.

If you’re working with a buyer, and you don’t have a buyer’s listing agreement, then you risk losing your client — and thus, your commission. Unfortunately, this happens countless times, and it’s a painful reality of real estate.

Below are eight tips for getting listings as a new agent.

1. Call everyone you know

Grab your phone and start going into your contacts. Call your best friends. Call that guy you just barely know. Call anyone and everyone you can, and slowly build your network, even if it means going out for coffee or drinks with people you barely know.

Make sure you talk about real estate and ask where they’re living, if they’re planning on moving and anything else related to real estate. Connections are key in this business because even if they don’t need your help now, chances are they could use your help down the line, or they know of someone they could refer to you.

Growing your list of clientele will take patience and time, but it will all be worth it once everyone starts referring their friends and friends-of-friends to you. It’s also very important to follow up with your contacts, so create a spreadsheet on Excel, and make sure you know where you stand with each of your prospects.

2. Talk about real estate in person

Meeting in person really helps to solidify the connection you have with your clients and builds a stronger level of trust. Phone calls, emails and text messages are great for quick conversations or updates, but if possible always try to meet them in person, even if it means you have to take extra time out of your day.

Your clients will appreciate the effort you are putting forward to build a relationship with them. If they trust you, they will be much more likely to continue working with you.

3. Contact local major developers

This is easier said than done, but you should aim to know one or two local developers in your area. In some ways real estate is a lot like dating, and sometimes feelings can get hurt in the process. Often the developers might already be working with another agent, but if you can also form a relationship with them and they like you, they can decide to help you out if they get any new listings.

4. Cold call and door-knock

This is the hardest way to get listings, but it can work if you work constantly at it. If you can, call as early in the morning as possible. Property owners usually sign up with either the first or second agent who calls them. So be persistent, and call early and often.

5. Post about it on social media

Social media is an immensely powerful tool, not only for sales, but also for recognition. It may not get people jumping to list homes with you, but it will bring clients in slowly and surely.

6. Get recommendations

Work so hard that you don’t have to introduce yourself. After you get a couple sales done, you’ll notice that your happy clients will pass your card around to their friends, and your name will spread by word-of-mouth. Therefore, it is especially important to build up your network and client list so you can reach a broader scope of people.

7. Go to local real estate offices

Walk in and introduce yourself. You never know where your next real estate allies will come from. Being in real estate means breathing, living and dreaming about real estate. Don’t be shy, go up to people, introduce yourself, and pass out your card. Building relationships is the name of the game, and it’s not done behind a computer screen.

8. Invest in yourself

Ads aren’t a simple process. It takes a lot of impressions to create and build comfort with a brand. It’s not cheap, but anything you invest in for yourself, whether it be ads, flyers, business cards or email blasts, will eventually payoff in dividends. Just beware it’s a slow burn.

Being a successful real estate agent isn’t about some magical formula; it’s constantly pushing and following up. It’s about making things happen and serving your clients’ needs.

Always act with integrity, and never stopping working hard — the listings will eventually start pouring in.

Our Real Estate Virtual Assistants Can Help!

We can't get you the listing, or the listing interview, but we can help in other ways! Our Real Estate Virtual Assistants can work diligently to help your business grow and prosper. From Lead Generation calls to social media posts, from drafting email templates for recommendations to setting up monthly eblasts and developing postcards, we can help get your message across! And once you've locked in that listing, we can be there every step of the way as well! Check out our Listing Package for more information. We look forward to working with you soon! 

Friday Feature: Welcome to the Team, Renee!

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

Virtual Business Solutions Real Estate would like to welcome our newest Virtual Assistant, Renee Nichols! Renee has a 15+ year background in Real Estate, Mortgage and Insurance as well. Renee has the highest level of expertise to help grow your business and we look forward to having her knowledge base benefit our clients. 

Renee loves helping people and loves the excitement and gratification that comes from knowing she has helped clients meet their real estate needs. You can count on Renee to always do what's in your best interest. She prides herself on being honest, trustworthy, and knowledgeable in the real estate market. Therefore, we are thrilled to have her as a part of Team VBSRE and know she will make it her responsibility to help our clients achieve their goals!

The Listing Interview Done Right

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

Who's Asking the Questions in the Listing Interview?

You cannot be totally on board for this consulting approach to a listing interview unless you agree that:

  • we market, but don’t sell homes, while we do sell ourselves; and
  • we should be asking the questions instead of the seller.

When seeing other professionals (such as a doctor, attorney, etc), you probably experienced something more like this:

  • a meeting across a desk with certificates and degrees on the wall;
  • you are asked to describe your situation or problem;
  • then you were asked a lot of questions;
  • once they knew the extent of your problem, they let you know how they could help.

It's a lot like the "consultative sales" strategy, but we're really getting the information we need to do our job properly.  In the next step, let's see how we can begin the differentiation process by becoming the interviewer.

Turning Around the Listing Interview.  Be the Consultant

We don’t get the office setting for a listing appointment, but all the rest is the way we should be conducting business. Instead of a “show and tell” of what we intend to do for them, how about an interview where:

  • after a home tour, we ask permission to ask a few questions;
  • we ask about their reasons and urgency for selling;
  • we get their idea of value and approximate debt on the home;
  • our questions determine their opinions of the home’s condition;
  • we ask them to compare their home with neighborhood competition;
  • they give their requirements for a listing broker/agent;
  • by asking, we learn which marketing methods they think most valuable;
  • we ask about previous good and bad experiences with Realtors; and
  • we ask what problems they might envision in selling their home.

The best way to conduct this interview is with a form you’ve created with the questions and space for you to write their answers. Taking notes shows that their answers are important to you. What have we accomplished at this point?

  • We’ve turned the interview around.
  • Our approach differentiates us from the competition.
  • We know their opinion of their home and experience with Realtors.
  • They’ve told us their situation, concerns, and urgency.
  • We know what they think their home is worth BEFORE we show our CMA.

Instead of the “show and tell” the competition is doing, we’ve come in as a consultant and gathered information in order to see how we can help. In the next step, let’s see how we present our solutions.

Provide Solutions and Get The Listing

Up to this point, other than our business card, we have not given the listing prospect any materials, nor made a presentation. What we have done is to find out what we need to show them and what we need to talk about first. Unlike the competition, we aren’t going to take off on a “show and tell” of all the things we do for our listing clients. Because we asked, we know what their concerns are, and we know which of our services are likely to be of most interest to them. So what do we do next?

  • Begin with their concerns and show how you can solve each problem.
  • Try to address the most important or most troublesome issues first.
  • When pricing is involved, defer it to last.
  • Show them how you do the marketing they valued.
  • Show them other marketing you do that they didn’t mention in the interview.
  • Before the CMA and pricing, ask if they have questions.
  • Present the CMA and discuss pricing and commission.
  • Ask if you’ve addressed all their concerns and answered all questions.
  • If not, do it. If so, ask for the listing.

You will find that people are quite forthcoming with information when asked. You will also find that they are appreciative when you address their specific concerns and questions instead of pushing services at them. Your conduct through the entire listing meeting has been quite different from the competition. You will get more listings using this consulting expert approach.

Friday Feature: Listing Package

Real Estate Virtual Assistant | Tiffany Haynes | VBS Real Estate | Transaction Coordinator | Listing Coordinator | Marketing | Texas | Dallas | Houston

This Friday Feature is VBSRE's Listing Package. If you need help marketing your listings, or don't have the time to spend inputing multiple listings into your MLS, we'd love to help you! Take a look at our Listing Package and then give us a call to discuss your options. We want to help take care of all the busy work and give you more time to interact with clients!