Virtual Business Solutions Real Estate

Don’t Forget the Past. Learn from It.

There is a popular adage in our society that goes something like this: Forget the past, don’t worry about the future, live in the present.

There is truth to this statement. Far too many of us live defined by the choices we made in the past. This shouldn’t be the case. After all, each new day presents opportunity to become a new person on a new road destined for a new future.

But those who choose to simply forget the past miss out on its fullest potential. There are valuable lessons to be learned from it. And those who choose to ask the right questions about their past are most prepared to live life to the fullest in the present.

Consider the lessons we can learn from our past. By simply asking the right questions, we can discover…

Strengths that define us. The talents and abilities we use to navigate and provide value to this world define the lives we live and the change we can offer. And by recalling our strengths in the past, we can better recognize our opportunities in the present.

Weaknesses that frustrate us. We all have weaknesses in personality and competence. When left unaddressed, these weaknesses limit our potential for impact and significance. Discover them. Recognize them. And learn to overcome them by seeking the help of others.

Causes that energize us. Our lives find the greatest joy when we help others discover theirs. Which social causes have energized you in the past? What role were you able to fulfill in helping others? And how can similar pursuits bring new energy into your life today?

Relationships that inspire us. Over the course of our lives, there are, no doubt, a number of people who have inspired us to become better versions of ourselves. What traits do they have in common? And can you surround yourself with more people like them today?

Environments that derail us. The company we keep and the cultures we function in either bring us inspiration or derail our progress. Are there relationships in your past that continually brought you down and resulted in destructive decisions? If so, learn from your past to avoid them.

Habits that invigorate us. Over the course of our lives, we employ a variety of disciplines to make the most of it. We discover a new diet, a new fitness practice, or a new morning routine. We experiment with them–some work, some don’t. Eventually, these new disciplines either become habits or they fade from our memory. Look back. Recognize the habits that brought energy, health, and invigoration into your life. And embrace them again.

Affections that bring joy to us. Various matters of our mind and affections of our heart bring different amounts of joy, meaning, and fulfillment into our lives. What affections during life brought you the most joy? And have you gotten away from them? If so, return. And in so doing, recognize what distracted you from them in the first place.

Pursuits that distract us. Ultimately, the decisions we make with the resources we’ve been given determine the life we end up living. Most of the resources we have at our personal disposal are finite and limited (money, time, energy). By definition, the allocation of them towards one pursuit limits the amount of resources we have available towards others. It is wise to recognize the subtle pursuits that routinely distract you from the truest desires of your heart.

Addictions that control us. We are a people that too often give control of our most precious asset to another. We fall under the influence of substances, possessions, or entertainment. And when we do, our life is no longer our own. Identify the recurring controlling substances (addictions) in your life and humbly seek the help needed to remove their influence over you.

Temptations that trip us. Similar to addictions, we each have unique weaknesses to temptation. These temptations may vary in nature, but each detract from the fullest life possible. But they do not need to define us. We can begin anew. However, only those who can identify and admit their mistakes in the past have opportunity to learn from them.

Learning styles that suit us. We all learn differently. Some are visual learners, some are verbal, some learn best in a group setting, while others learn best alone. Your learning style is as unique to you as your fingerprint. The important thing is to recognize and understand what style suits you best. This life ought to be filled with constant learning… and the sooner we recognize how we learn best, the sooner we’ll begin to grow in it.

Motivations that compel us. Deep in our heart, our motivation runs supreme. It determines the decisions we make, the use of our time, and the words we choose to use. Understanding our deepest motivations is a difficult task. It requires stillness, patience, and consistent self-evaluation. But the more we discover why we do the things we do, the easier it is for us to make the most of the present we are living in today.

If we start asking the right questions, there are countless life-giving lessons we can learn from our past. Never feel that you have to be defined by it. But it would be equally foolish to forget it completely when it offers so much potential for the present.

Your Time is Limited

"Your time is limited, so don't waste it living someone else's life. Don't be trapped by dogma -- which is living with the results of other people's thinking."

Teaching video from Steve Jobs' 2005 Stanford commencement speech.

VBSRE 2019 TC Awards: Team Domination Award Winner

In light of celebrating our 2,000th transaction coordinated, we are having a special 2019 TC Awards celebration virtually for the entire month of June!

Our first award is the Team Domination Award which goes to the Real Estate Team that has completed the most contracts with us and the winners are…….. The D’Unger Team!! Marian, Nancy, Jim, Vickie, Michael and Matthew, it is our great pleasure to help your business succeed and be in this partnership with you!

Virtual Business Solutions Real Estate Transaction Coordinator Awards
The D’Unger Team is such a great team to work with and so deserving of the Team Domination Award! Even though they are high producers, they never fail to expect the best and highest quality of work done for each client they assist in the Real Estate process. It has been such an honor working with them on not only their Transactions, but on their Listings, and Marketing over the past couple years! We love our D’Unger Team and all their Agents! Thank you for trusting us to assist you!
— Tristan Skiles, COO

Congratulations again D’Unger Team! You truly are the Real Estate Rockstars!

Stay tuned next week to find out the winner of the ‘Superhero Award’!

Overcome Obstacles And Reclaim Your Power

Sometimes when we’re knocked around by life, it can weaken our self-esteem, so it’s important to stand in your own power.

Be willing to leave behind pursuits that do not deliver results. Far too many people discount the value of redirecting their attention when all attempts are exhausted. Pride, self-worth and time invested are the main reasons for flogging a dead horse.

The following points will help you overcome obstacles and reclaim your power:

1. Distance Yourself From The Drama

When faced with an obstacle, emotions run high since you’re likely to react to the ensuing drama. Step back from the chaos and see the obstacle from a greater perspective.

An accomplished Australian artist once noted that when she oil paints, she prefers to take regular breaks. She said this allows her to return to her work with fresh eyes each time and approach the painting from a different perspective. You might adopt the same tactic with your obstacle and come back to it with renewed enthusiasm when the time is right.

2. Seek Out Necessary Resources

Often you may lack provisions, finances, strategies or a key piece of knowledge to conquer your obstacle. The key is to acknowledge that it is ‘resource related’. For example, you may need a key software program to automate a process, freeing you up to focus on more important work. Consult those who can help you overcome the hurdle. As they say, enlist a fresh pair of eyes to see what you may be missing.

3. Gain Perspective

It can overwhelm you when an unforeseen obstacle emerges. To get caught up in the ensuing crisis redirects vital resources to make critical decisions. Gaining perspective helps you step away from the ‘noise’. You might seek help from others, talk to friends or loved ones who can offer a different assessment of your challenge.

Perspective does not imply dissociating from the obstacle in resignation. It means viewing it from numerous vantage points while considering other options. It was author Robert Brault who wrote: “We are kept from our goal, not by obstacles but by a clear path to a lesser goal.”

4Evaluate The Obstacle

Can something be done to overcome the obstacle now or does it require expert help? Consider it objectively as though you were seeing it for the first time. Use logic and sound judgement to avoid becoming emotionally enslaved to the task. “Winners know they’re going to face hurdles, obstacles, failures, tragedies, and disasters — the same as everybody else,” states Larry Weidel in Serial Winner: 5 Actions to Create Your Cycle of Success.

5. Stay Focused And Committed

Often an obstacle is not intended to weaken your actions. It is an invitation to get clear on the process to advance to the next stage. It is advising you to attend to a particular aspect now instead of the future when you have invested valuable time and energy. You might recall Thomas Edison’s well-known passage of 1,000 ways that did not work to invent the light bulb.

Be unrelenting in your commitment — do not give up. “Obstacles are figments of your thinking. That’s why as soon as your old thinking departs, new thinking arrives and obstacles fade away,” affirms sports psychologist Garret Kramer in The Path of No Resistance: Why Overcoming is Simpler than You Think.

Don’t allow setbacks to get you down since you are bound to fall upon many setbacks in life. Obstacles help enrich your mental experience in so far as building resilience, fortitude and strength. Every time you tackle a problem, you overcome a mental hurdle.

6. Develop A Growth Mindset

In her book Mindset: The New Psychology of Success author Carol Dweck delves into two different mindsets required for success: Fixed or Growth mindsets. She provides a comprehensive foundation how to develop a Growth mindset, which is aspiring toward continuous improvement and building on your successes.

She states: “The passion for stretching yourself and sticking to it, even (or especially) when it’s not going well, is the hallmark of the Growth mindset. This is the mindset that allows people to thrive during some of the most challenging times in their lives.”

Source

An Amazing VBSRE Partnership Offer!

Virtual Business Solutions Real Estate is committed to bringing our clients more value in 2019! We have partnered with another business in our industry to offer you a wonderful, exclusive offer.

This limited time offer is brought to you by Bob Mortgage! They are offering all VBSRE clients an unreal deal! Contact us today to find out more!

Motivation Monday: Find Your Passion

Eight ways to find the true passion in life that has eluded you

If you feel lost or unfulfilled, these exercises could help you

work out what you should be doing with your life


"Follow your passion" has become a well-worn phrase. But what happens if you don't know what your passion is?

This isn't just an issue for those beginning their careers, it can be a problem for those stuck in jobs that they don't enjoy.

It's all too easy to fall into a routine that leaves you bored or unfulfilled: you want to make the switch but you're not sure what to.

These eight exercises could help you find your true passion in life.

1. Ask yourself these three simple questions

Finding your passion could be easier than you think. By answering these questions honestly, you could work out what to do with the rest of your life.

"What subject could I read 500 books about without getting bored?"

"What could I do for five years straight without getting paid?"

"What would I spend my time doing if I had complete financial abundance to do anything?"

2. Don't presume that your passion should be your job

Hunter S. Thompson, the gonzo journalist and novelist, once said: "Anything that gets your blood racing is probably worth doing."

"There are a lot of things worth doing that will never bring you money," writes Heather Ennis. "You don't have to be great at something to be passionate about it.

"If you can't imagine not doing something, it's a passion. It doesn't have to be a moneymaker. Make your money some way that will give you the time for what you really love to do."

3. Work out what you hate doing

List the jobs or tasks that you absolutely loathe. Once you have eliminated these options, your true passion may become more clear. Create a list of the people you are jealous of to get more clarity on the issue.

"Ask this question: who do I envy the most due to the work they do?" Guarav Joshi says. "List multiple individuals, then look at the work they do, and try those things. You might find your passion from that list."

4. Find the things you are mediocre at

Even if they don't possess exceptional skills at any one thing, most people have lots of specialisms that they are "okay" at.

According to Oliver Emberton, founder of software start-up Silktide, if you fuse your mediocre skills together, you'll find your passion.

"Say you’re an average artist, with a decent sense of humour," he explains. "You won’t have much hope with an art degree, and you can’t study ‘humour’ as a subject. But you could be an awesome cartoonist.

"Or take an average business student, with some programming ability, and decent sales skills. That person is surprisingly well suited to become the boss of others who were better than them in any one of those areas."

Emberton argues that the most successful people, the ones that are most passionate about their work, are almost never defined by a single skill.

"They are a fusion of skills, often not even exceptional skills, but they’ve made their fusion exceptional," he says.

"Steve Jobs was not the world’s greatest engineer, salesperson, designer or businessman. But he was uniquely good enough at all of these things, and wove them together into something far greater."

5. Forget the 'Eureka!' moment

Inspiration may strike some people in an instant. Suddenly, they know what they should be doing with their lives. For others, it takes work.

Quora poster Logan Jay recommends spending 20 minutes each day thinking about the things that have interested you recently, or any opportunities that you have spotted.

"Your true passion is not found overnight, but is realised through series of discoveries of small interests," he says. "I have always regarded thinking/meditating as a process of reading/analyzing your mind, which in turn leads to discovering your true passion."

Try asking close friends and family what they think you should be doing with your life. But don't put people on the spot, as they may rush their answers.

If any of your nearest and dearest have hobbies or passions that interest you, ask to spend some time helping out, or giving them a try. Experiment with new activities, whether it's a new sport, learning a language, or trying a craft, as much as possible.

6. Remember what you loved doing as a child

Did you love to draw or write stories when you were young? Try to remember the activities that you enjoyed during your childhood, before the pressure to study the right subjects or get a good job began to mount.

What hobbies did you enjoy doing before life got in the way? Would you enjoy those activities now? Use these memories to help you find your true passion as an adult.

Perhaps you still have hobbies now. Could you expand on them so they take more of a centre stage in your life?

Or take a new perspective: imagine that you are very old. What do you wish you had spent the last 20 to 30 years doing? Think of it as a slightly less gloomy version of writing your own obituary.

7. Create something brand new

According to Emberton, the secret to finding your passion is to create something new. He argues that people are instantly passionate about projects, businesses or services that they start from scratch.

"When you create something new, you’re inventing something to be passionate about," he explains. "Whether you design novelty cushions, or write Batman stories, or start a Twitter account dedicated to fact-checking politicians."

However, success is key to finding one's true passion, he warns. "If your new Twitter account only has five followers after a year, you probably won’t be too passionate about it," he says. "If you had 5m, you’d have quit your job. You must find success to fuel your passion."

8. Try visualisation

Imagine yourself getting up early, jumping out of bed, excited about going to work. You get dressed quickly, full of enthusiasm about your day. The sun is shining and you take those first steps out of your bedroom. Now work out where you are going and what kind of job follows on from that feeling of anticipation.

Source

VBS Team Event 2019

In February 2019, our team came together in Dallas for a team building DISC Assessment exercise with the G.O.A.T - Eric Thomas! He takes the DISC assessment to a different level with the Animal Assessment and taught us how to communicate effectively with each other and any personality we come across. This day will be in the history books!

I knew my team was amazing but they all look like superheroes to me now, all with a combination of powers that I lack and powers the company so desperately needs to reach the next level. I anticipated that they would enjoy this experience but EVERY SINGLE PERSON has contacted me after and said, "this changed my life." To hear that from one person puts me on a natural high to hear that from each team member has transcended my spirit. - Tiffany Haynes, Owner (VBS Real Estate)


I cannot say enough good things about the Assessment Review that Eric and his team did for our business. From the review via phone call, prior to the event, to the team building session, it was informative, personable, and motivating. The assessment was spot on in capturing my true personality, preferences, and adaptive style. It helped me to see a birds-eye-view on how I react to different situations, manage stress, deal with other personalities, parent, work in business, and on a personal level. On the day of the event, Eric and his team were able to break down the different animals in a way that helped our team be able to understand one another better. We were able to look at how our team was functioning and see ways in which we could improve, what we were doing right, and how we can continue to work together most efficiently in order to propel the business forward for success. It was a great day! I would highly recommend having ET and his team come and do the same event for your business/team! - Tristan Skiles, COO (VBS Real Estate)

The event was packed full of insightful information. Gaining better insight into myself, my preferred method of communication, as well as my triggers, has been helpful not only at work but at home too. It was extremely beneficial to also gain insight into how others think and prefer to be communicated with and how they might react in different situations. One of my most impactful takeaways was learning how to adapt without compromising my true self! - Angela Williams, Listing Coordinating Manager (VBS Real Estate)

The whole day was amazing! Starting with the test, I found out I am not the animal I expected. After ET and Preach talked to us, they made me realize that how I am and knowing how I react to people and situations is okay. My strengths are an asset, and by knowing my weaknesses, I can now work on them in order to help myself perform better. ET was truly an energetic force! He made things clear and helped our whole team realize we can function on another level! It was simply awesome! - Shelly Labrier, Virtual Assistant (VBS Real Estate)

I had the Privilege of meeting and speaking with Eric Thomas. Little did I know how much it would change my outlook on individuals, work, and my personal life. He explained to me my personality and why I work the way I do, as well as my co-workers. It opened my eyes to what I am better at doing and helped my co-workers see it as well. I now have tasks I LOVE to work on. Not only does that make me happy but also helps my company grow. I feel I can read people much better and see how they work in different environments. Eric has really opened a door for me personally. I see how my husband and children’s personalities are all different and it helps me work things out with them in a different way. Honestly, life and relationships in a workplace and home have been set at ease and much more relaxed. I can’t thank Eric enough for speaking with all of us at our company and helping us grow with each other and ourselves. - Laura Southwell, Virtual Assistant (VBS Real Estate)


Goal Planning Class

I had the pleasure of hosting a Goal Planning Class back in December with a great group of agents! This Goal Planning course is an interactive goal planning blueprint session that keeps you aligned with your highest and best self in life AND business!

We work through to discover your true WHY for what you are doing, we define your vision to help you better create a goal plan and be able to implement a system that actually works for you. We share tips on how to remove obstacles, incorporate small tasks into your every day in order to reach those long term goals and help you learn how to set yourself up for success!

Goal Planning VBS.png

Thank you again to these amazing individuals for being a part of an amazing day! I hope you learned a lot and will take all that you learned with you for a super successful 2019!

Did You Know? E-Newsletters Work!

You can’t be everything to everyone that you’re trying to touch, and you have to have some type of an umbrella that takes that burden off of you because you’re realtors trying to run a business, not email marketers. You’re not social media gurus. You’re realtors with valuable time, and you need to be concentrating on other aspects of your real estate business.

E-Newsletters give businesses the opportunity to regularly communicate with customers and leads who have expressed interest in their company, making them a very warm audience. So what are the benefits of E-newsletters?

  1. Email is a Preferred Method of Communication. Today, email is one of the most popular forms of communication. By sending marketing materials to an email address, you ensure that you deliver your communications to a platform where your audience is nearly guaranteed to be spending time. In fact, 93 percent of internet users have indicated that they'd rather receive brand information in their email inbox versus their social media feed. So, by using email newsletters, you're ensuring that you're reaching people where they actually want to be reached online.

  2. Newsletters Help You Narrow Your List of Quality Leads. If someone signs up for your email newsletter, they've expressed an interest in your company - and have in turn become a lead. Once they begin to receive your newsletter, they may decide they are even more interested in doing business with you or that they no longer want to receive your communications. Email newsletters give consumers the ability to easily opt out of your list, which means that you can weed out the people who actually are not viable sales leads - and focus on the people who are still interested in becoming your customer.

  3. You Can Brand Yourself. Email newsletters are a great opportunity for a company to provide valuable, practical information and to show off what they know. For that reason, email newsletters can help you prove that you are a leader in your industry and a company that is worth doing business with.

  4. They Help You Stay at the Forefront of Customers' Minds. If you have a regular email newsletter, you can continuously remind current and potential customers that you exist. Many consumers get busy and forget about a company they're interested in without meaning to divert their attention. A regular email newsletter is a simple reminder that you're there and that you have a service or product to provide.

  5. You Can Schedule Them In Advance. Like all facets of your business, when it comes to marketing, time is money. Luckily, an email newsletter can be crafted in advance, then scheduled and sent out automatically by using marketing automation software. By automating your marketing messages, you can free up time to work on other parts of your business, and also ensure that you are sending out the newsletter at the optimal time of day.

  6. The ROI of Email Newsletters. With a low cost of operation to supplement all the benefits listed above, it’s no surprise that email newsletters generate a strong return on investment. In fact, a recent survey of marketers showed that email marketing was the most successful channel for digital marketing, especially when it comes to ROI. Sixty-eight percent of marketers surveyed reported that their ROI for email marketing was either "good" or "excellent." email marketing tactics had a median ROI of 122 percent. This means that email marketing pays off more than many other marketing techniques, including social media, direct mail and even paid search.

Email newsletters are a simple, convenient digital marketing technique, which can be helpful for a busy marketing team. You can use email newsletters to easily reach customers where they spend time - and not only can you provide value to them, you can also maintain them as a long-term customer.

Are you ready to reach your clients in an affordable, efficient and quality way? Hit the button below to learn about how our VAs can help!


Motivation Monday: Know Your Worth

Motivation Monday Template 2 - Worth.png

From Psychology Today

How Do You Measure Your Self-Worth?

When you get measured at the doctor's office, does the medical professional use a random stick to reveal your height? Hopefully not. If they did, you might be 3½ sticks tall in one doctor's office and 12 sticks tall in another. That sounds ridiculous, right? But when it comes to measuring self-worth, many people use something just as unreliable as a random stick.

You may not even consciously think about what type of stick you use to measure your self-worth. But it's likely that, deep down, you know. After all, when you feel like you're measuring up, you feel good about yourself. But when you feel as though you've fallen short, your self-esteem likely plummets. So while you may be aware of those fluctuations in how you feel, you might never stop to think about what type of measuring stick influences you so much.

While there are many ways you might measure your worthiness in life, it's important to consider whether some of them are unhealthy. Here are five common — yet unhealthy — ways people measure their self-worth:

1. Your Appearance

Some people measure their self-worth by the numbers on a scale. Others determine their value by how much attention they can attract with their appearance. The media sends a message that "you're only as good as you look," and many marketing strategies target people's insecurities over everything from weight gain to aging.

That's not to say good looks don't serve as an advantage in life; they certainly can. But a beautiful body or a handsome face won't last forever, and hair loss, wrinkles, and a middle-age spread can feel catastrophic for someone whose self-worth depends on their physical appearance.

2. Your Net Worth

You likely know at least one person whose self-worth is measured by their income or material possessions. But people who measure their self-worth by their net worth may never feel "valuable enough." And it's not just wealthy people who define themselves by the size of their bank accounts — many people live beyond their means in an attempt to feel "good enough." But going deep into debt to create a façade of wealth backfires in the end because while goods and services have monetary value, they don't reflect your value as a human being.

3. Who You Know

There are several ways people depend on others to give them value. While one person may only feel good about herself when she's in a relationship, someone else may feel as though name-dropping well-known people will gain the admiration from others he needs to feel good.

Some people only feel worthy when they can surround themselves with important people. A lengthy list of personal contacts and a busy social calendar help them feel valuable and important. But depending on other people to make you feel good is like chasing a moving target. You can't control what other people think of you, and you certainly can't please everyone all the time. You'll never be able to receive enough praise and positive reinforcement to genuinely feel good about yourself.

4. What You Do

A career helps many people feel worthwhile. In fact, many people introduce themselves by saying what they do: "I'm a computer programmer," or "I'm a lawyer." Their job isn't what they do — it's who they are. Their career reinforces to them that they're "somebody." But basing your self-worth on your job title is a big risk. An economic downturn, unexpected shift in the job market, or a major health problem can put an end to your career and lead to a major identity crisis. Even a planned retirement may destroy your self-worth if your identity is tied to your job title. If you've always measured your self-worth by what you do, you won't feel good about yourself when your career ends.

5. What You Achieve

Sometimes people want to be known solely for their achievement. That person who brags about her latest business success may only feel good when she talks about her accomplishments. Or an individual who just can't stop beating himself for a mistake he made might struggle to move forward, because he didn't achieve what he needed to feel good.

While it's normal to feel proud of your accomplishments, basing your entire self-worth on your achievement is like building a house on an unsteady foundation. You'll need to experience constant success to feel good about yourself — and that means you'll likely avoid doing things where you could fail.

How to Feel Good About Who You Are

The way you choose to measure your worth affects the kind of life you'll live. Use a measuring stick based on factors you can control — not the external events in your life.

When you know who you are — and you're pleased with the person you've become — you'll experience a sense of peace through life's inevitable ups and downs. You'll believe in yourself regardless of whether you've been fired, gone through a divorce, or failed to get a promotion.

Instead of chasing things that temporarily boost your self-esteem, measure your self-worth by who you are at your core. Behave according to your values and create a life of meaning and purpose.

What We Do: Marketing

Are you determined to get your business goals met in 2019? Do you have so many marketing ideas in your head and not enough time to implement them? What if you could relay those ideas to someone else and they could draft up the designs for your approval and then order and execute them while you go out and meet with clients? The job gets done… in more ways than one.

You give us the task, we’ll complete it. We handle Marketing tasks from postcard and business card designs, to website and social media platform creation, to customized listing presentations and more! If you have an idea, we will do our best to make it come to life!

Example of a Listing Presentation slide

Example of a Listing Presentation slide

Example of an Open House flyer

Example of an Open House flyer

Take a look at some of our frequently used marketing services and give us a call to discuss your marketing needs!

Plan Your Day, Week, Month, and Year with Beyond Routine!

At VBSRE, it’s important to stay organized and prioritize our tasks for the day… and the week! What better way to get that done than with a Beyond Routine Planner?

Beyond Routine planners are designed to be your vision guide. To help garner goal-oriented results that you can be proud of. To ensure you have all aspects of your business on your radar so that you don't lose momentum by only focusing on the things you enjoy doing. Your Beyond Routine Planner is designed to be your personal assistant, accountability partner, motivator, and instructor. It’s an assistant for our Virtual Assistants!

And it’s more than just another planner with a calendar and time slots. It tracks your water intake, has pages to write out your Dream Year and your goals for 5 and 10 years from now! It inspires you with a new quote each month, it keeps you in check for your fitness goals and did we mention it comes in an array of gorgeous styles and designs?!

If you’re ready to get your work week on track… and your life goals too… you need to get yourself a Beyond Routine planner! There is nothing routine about it… it truly goes beyond what other planners can do.

What We Do: Transaction Coordinator

TRANSACTION COORDINATOR

We get it- the Real Estate Business can be fun up until the day in and day out tasks of managing your contracts.

  • Title requesting documents for a closing while you are showing 4 homes.

  • The follow up you want to give your client but you are with another client for 2 hours.

  • The tactful way you want to address an escalated situation but your phone is ringing off the hook?

VBS REAL ESTATE HANDLES IT ALL!

CALL US SO WE MAKE YOUR LIFE EASIER! 


THE VBS REAL ESTATE TRANSACTION COORDINATOR PACKAGE INCLUDES: 

 

INTAKE TASKS

  • Review the contract for completeness and pursue necessary parties for outstanding initials, signatures and dates.

  • Send agent an email outlining important dates and contact all parties involved in the transaction including the lender, title company, client and co-op agent; introduce myself and request that all paperwork and communications related to the transaction flow through me.

  • Add all dates to your digital calendar.

  • Establish file in your Broker system of record, upload documents and contact information.

CONTRACT MANAGEMENT

  • Coordinate the timely satisfaction and removal of all contingencies and keep you informed of the progress, including ordering HOA/Condo Doc’s

  • Weekly lender check in and more frequently when necessary. 

  • Coordinate inspections with you, the inspector, the Buyer and the co-op.

  • On-going system of record maintenance as documents are submitted, changes are made via amendment, and we work through the transaction process. 

  • For Buyers: Collect 2nd Deposit check from Buyer and forward to listing agent.

  • For Sellers: order payoffs and tax, water & sewer certs.ž

  • Send detailed email requesting home warranty selection and follow up until selection is made. 

PRE-CLOSING

  • Provide clients with reminders to connect or disconnect all necessary utilities and to secure homeowner’s insurance.

  • Verify loan commitment with client’s lender, provide copies and notify you of any problems in underwriting.

  • Order and review the title report. Notify you of any issues and help to resolve.

  • Schedule final walkthrough and closing with your clients, the title company and you.

POST CLOSING

  • Obtain final signed closing disclosures and upload to your system or record.

  • Provide a congratulatory letter to your buyer(s) or a thank you letter to your seller(s) prompting them to leave a review for you with clickable links. 

  • Design Just Sold postcards and send out to the demographic of your choice (postage paid separately).

  • Add client to your contact database with new address and email to be added to your past client drip campaign. 


Be Inspired, Not Intimidated

Most people often assume that the road to success is a simple and straightforward one. The reality is that it almost always involves periods of uncertainty and challenges that will test us. For us to successfully navigate through this tricky terrain, it is critically important to learn how to manage feelings of any self-doubt and insecurities that may crop up along the way.

Too often, we allow the voices of our insecurities to prevent us from moving forward in our dreams because we are afraid of failing. We measure our performance with a yardstick that measures our worth based on our popularity and financial gain.

The truth is that if you want to stand out of the herd, you need a strong foundation of self confidence which necessitates the need to keep your insecurities and feelings of inadequacies in check.

Here is a 4 step process to help manage your internal terrain while working towards a goal:

  1. Clarify your intention: Ask yourself, “What is my message? What is my intention in sharing my skills/product/talent? What outcome do I really want to achieve? Who do I want to become in the process? Why is this important to me?”

  2. Learn from success: Instead of letting others’ success intimidate you, let it become a source of inspiration and learning. Ask yourself, “Who are the most successful people in my field? What can I learn from them? What were the steps that they took to become a success? Which steps can I replicate in own my journey?”

  3. Do a SWOT analysis: This is one of the best frameworks to use when it comes to analyzing yourself and trying to find a way to differentiate yourself from your competitors.

  4. Manage your gremlins during the process: There may be times when you will feel your insecurities crop up. During these times, it is helpful to engage in “motivation-boosting rituals” such as glancing at your Dream Board, using visualization techniques, repeating affirmations that inspire you, and listening to motivational music.

In this way, you can stay objective while you create your action plan. The key is to not let your insecurities, often triggered by others’ success, fog your mind and prevent you from seeing your potential for your own unique path.

If you stay strong and focus on the big picture, you will gradually reach your desired destination, and along the way, you will realize that the real pot of gold lies behind the rainbow of love, self-expression, and contribution.

Source

Our CEO Meets Up with VA, Jeani Codrey!

When Jeani Codrey came through the DFW area, she couldn’t pass up the opportunity to catch up with her boss, Tiffany Haynes! Jeani is one of our newest VA’s and she is doing an amazing job! She handles everything from social media to e-marketing and transaction coordinating. Learn more about Jeani below:


Jeani has an extensive background in the real estate industry. She worked her way through college by managing rental properties and flipping houses with her mom. Jeani has an Associates Degree in graphic design and copywriting. After graduation, she started a small graphic design firm designing websites and advertising for real estate agents. Her mom wanted to build a real estate team and asked Jeani to get her Texas real estate license and come to work for her exclusively. Together they formed The PRO Team. They were the number one team in their office, brokerage firm of 5 offices and in their marketplace. The team eventually opened their own office where Jeani served as managing broker. During that time Jeani earned 9 real estate designations, her Texas brokers license and became a TREC licensed instructor. She is the creator of ten courses and training programs and serves on the faculty of the REALTOR® Academy at San Antonio Board of REALTORS®.  Jeani believes in servant leadership and giving back as evidenced by her industry service record, being awarded REALTOR® of the Year in 2005 and earning a seat in the esteemed Texas REALTORS® Leadership Program.

Jeani left real estate for a couple of years to take care of her business partner/beloved mom as her health failed and she ultimately passed. She made her return to real estate at the urging of her son who told her "Real estate is in your genes, it's time to go back!" Jeani returned as office manager of a real estate firm in San Antonio where she worked until April 2018.

Why Virtual Assistant? On November 26, 2016, Jeani survived cardiac arrest and a massive heart attack at age 50. The events of that terrifying day forever changed the perspective of she, her family, and friends. A decision was made that day to change the course of life. Jeani and her husband Jerry decided to sell their home, buy an RV and travel the country full-time and the role of real estate virtual assistant was the perfect fit. She is dedicated to using her experience to help the agents she supports grow their business.

What We Can Do For You: An Overview Of VBSRE!

From just listed to sold and everything in-between, VBS Real Estate can handle it all! Our Real Estate Virtual Assistants work hard to make your business run smoothly so you can worry less and live more! We handle everything from intake of the contracts to managing listings to promoting on social media and sending out monthly e-blasts to bookkeeping and to infinity and beyond! Ok, maybe not that last part - but we do our best to meet all our clients needs and we will go above and beyond to exceed your expectations.

Take a closer look at each area of expertise and make sure you jump at the opportunity to join us during our next open enrollment!


TRANSACTION COORDINATOR

From the moment of executed contract, we handle all aspects of your transaction. Ensuring escrow has all needed items, lender follow-ups, gathering documentation for contingencies, call to clients, documentation review and your internal reporting will be handled with the ultimate care that only VBSRE can provide.

CHECK OUT THE VBS REAL ESTATE TRANSACTION COORDINATOR PACKAGE


LISTING MANAGEMENT

New listings are handled from entering into MLS, One Page flyer, Sellers Handbook, posting to social media platforms, sending out eblasts, Just Listed postcards, and enhancing the listing on all property listing sites. All the agent needs to do is prepare for contract negotiations!

CHECK OUT THE VBS REAL ESTATE LISTING MANAGEMENT PACKAGE


MARKETING

Among the hectic life of a successful agent, there is little time to manage the marketing side of your business. Connect to new clients and stay connected with past clients to ensure referrals still come your way. Find out how we can put into place one off projects or re-occurring campaigns that keep the phone ringing! 

TAKE A LOOK AT OUR FREQUENTLY USED MARKETING SERVICES


ADMINISTRATIVE

Managing your inbox, returning follow up calls, setting up appointments, and handling your office while you are out of town. This is just a small list of tasks that we can handle with ease and professionalism that ensures your business is moving full speed ahead so you can focus on income producing activities. 

DO YOU WANT TO PUT HOURS BACK IN YOUR DAY?


We have much more to offer and you can take a look at everything on our site! See samples of work we’ve done, meet the team behind VBSRE, read up on our blog and events we’ve been doing recently, check out events we’re hosting, and tons more! We cannot wait to help your business grow! Remember to keep an eye out for our next open enrollment session!

Here comes the BOOM!

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Tierny Jordan and Adam Bailey poured million dollar advice into a room of agents this morning! If you missed it, you missed a lot!

Thank you to the The Inspection House for hosting such a phenomenal conversation and allowing Virtual Business Solutions Real Estate to partner with you once again!

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Brittnye Takes On Texas

Our truly amazing Listing Coordinating Manager, Brittnye Stroup, took a trip to Texas to catch up with some of our wonderful clients! Brittnye had back to back meetings, great lunches and even got to catch up with our other awesome VA, Angela Williams!

Thank you Brittnye for all that you do! You're a ROCKSTAR!

What a Wonderful Bond 101 Class with Bob Johnson!

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One of my top producing agents advises spending all your extra time with lenders, learning how you can help every buyer you meet. He shared about the different products that can service your clients' needs and how to be the smartest agent in the room when you are speaking with potential buyers.

What an awesome class, Bob had an overwhelming amount of knowledge to offer and we thank you all for joining us!

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Bob Mortgage Jam Session with Owner & CEO of VBS Real Estate, Tiffany Haynes

Bob Mortgage Interviews Tiffany Haynes, Owner & CEO of VBS Real Estate, about her business and how she got where she is today.


If you're even THINKING about starting your own business-
& you dont think you can do it- 
You NEED to listen to this interview!

If you are a Realtor or a business owner & need a right hand man to help you grow, market & elevate your business to the next level? 
You NEED to listen to this interview!

If you think "what you've always wanted to do"- Cant be done & need some motivation- 
You NEED to listen to this interview!

I had such a great time being the Bob Mortgage Jam Session! Please check it out and keep an eye out for our next Open Enrollment if you're interested in our services for your business!