Position: Admin & Marketing VA
Do you create spreadsheets for fun, rearrange systems to make them more efficient, and secretly critique business social media posts while scrolling? Do you love turning ideas into eye-catching graphics and bringing order to chaos? If so, keep reading.
If you're equally comfortable creating a social media reel, organizing a CRM database, designing a marketing flyer, and jumping into a new project with a positive attitude, we may have the perfect opportunity for you.
This role is ideal for someone whose brain naturally switches between creative marketing and detailed administrative work—and enjoys both equally.
About the Role
We are seeking a highly organized, creative, and detail-oriented Administrative & Marketing Virtual Assistant to support our growing business and client projects. This is a part-time Independent Contractor (1099) position with flexible hours that vary based on business needs.
The ideal candidate is proactive, resourceful, tech-savvy, and enjoys both the creative and administrative sides of business. No two days are exactly the same, so flexibility, adaptability, and a willingness to take on new projects are essential.
Compensation
Compensation is $16 per hour for hourly work.
Some assignments may be compensated on a per-project basis, depending on the scope and nature of the work.
This is an Independent Contractor (1099) position.
Hours are part-time and will vary based on business needs, client projects, and workload. All of our positions begin as part-time and can transition into full-time.
Expected availability is approximately 10–20 hours per week, though hours may fluctuate depending on project volume and business needs. Number of hours is not guaranteed but estimated. This is 100% based on your ability to handle the workload, learn new tasks, and integrate with our clientele and team.
We have a 30-day trial period, after a virtual assistant is selected, where you can learn and determine if we will be a good fit for you and vice versa.
Business Hours are 9:00 a.m. - 5:00 p.m. CST, Monday - Friday, but we are somewhat flexible on when you work, as this position is more about accomplishing certain tasks and objectives with a high level of responsiveness than adhering to a set clock in/clock out time.
Responsibilities
Social Media Marketing
Plan and maintain social media content calendars
Develop creative content ideas and marketing campaigns
Design social media graphics, posts, stories, and promotional materials
Create and edit reels and short-form video content
Assist with branding consistency across platforms
Schedule and publish content
Monitor content performance and recommend improvements
Email Marketing
Create and manage email newsletters and marketing campaigns
Build and maintain email lists
Design email templates and promotional emails
Utilize platforms such as Hootsuite, GoHighLevel, Constant Contact, and similar marketing tools
CRM Management
Update and maintain client records
Set up and organize CRM databases
Create and manage automations, workflows, and follow-up systems
Ensure data accuracy and organization
Graphic Design & Marketing Materials
Design business branding materials
Create flyers, brochures, postcards, presentations, and marketing templates
Assist with website design and updates
Develop visually appealing marketing assets that align with client branding
Data Entry & Administrative Support
Enter and update information across various platforms
Maintain organized digital files and records
Assist with administrative projects and operational tasks
Support team initiatives and special projects as assigned
Additional Responsibilities
Adapt to changing priorities and business needs
Take ownership of new projects and tasks as assigned
Continuously seek ways to improve processes and efficiency
Perform other administrative and marketing-related duties as assigned
Qualifications
Strong organizational and time management skills
Excellent written and verbal communication skills
Experience with social media marketing and content creation
Graphic design experience (Canva required; additional design software is a plus)
Experience creating and editing reels and short-form video content
Familiarity with CRM systems and marketing platforms
Strong attention to detail
Ability to work independently and meet deadlines
Positive attitude and willingness to learn new skills
Ability to adapt to changing priorities and take on new projects as assigned
Strong problem-solving and critical-thinking skills
Real estate industry experience is a plus, but not required
Equipment & Environment:
While our positions are work from home we do require a separate and quiet working space. You have to have your own computer or laptop, high-speed internet, and cell or home phone. We also HIGHLY recommend that you have two screens for your own sanity and efficiency, but this is not required.
To apply for this position, you will need to do the following:
Please submit the following:
Your resume
A copy of your DISC Assessment OR your results from the free HIGH5 Strengths Test
Examples of your work, including:
Social media graphics
Marketing materials (flyers, brochures, postcards, branding projects, etc.)
Social media reels or short-form video content you have created
Website design examples (if applicable)
Take the HIGH5 Strengths Test here:
https://high5test.com/fr/test-cliftonstrengths-strengthsfinder-gratuit/
Email all application materials to:
Please note: Applications submitted without a resume, portfolio samples, and either a DISC Assessment or HIGH5 Strengths Test results will not be considered.
We are looking for someone who thrives in both creativity and organization, enjoys variety in their work, and takes pride in helping businesses grow, stay organized, and stand out in the marketplace.