Stop Drowning in Paperwork—Let VBS Real Estate™ Handle Your Transactions
We get it—real estate is fun and rewarding… until the mountain of contracts, follow-ups, and deadlines takes over your day.
📌 Title company requesting documents while you’re showing four homes.
📌 The follow-up your client deserves, but you’re tied up with another buyer for the next two hours.
📌 The tactful response you want to craft for an escalated situation—if only your phone wasn’t ringing off the hook.
Sound familiar?
That’s where VBS Real Estate™ Transaction Coordinating Services step in. We handle the behind-the-scenes details so you can stay front and center with your clients.
What’s Included in Our Transaction Coordinator Package
We’re not just pushing papers—we’re keeping your deals smooth, compliant, and stress-free from start to finish.
Intake Tasks
✅ Review contracts for accuracy and completeness
✅ Chase down missing initials, signatures, and dates
✅ Introduce ourselves to all parties (lender, title, client, co-op agent) and streamline communication through us
✅ Set important dates in your digital calendar
✅ Create your broker’s file and upload all docs
Contract Management
✅ Track and manage all contingencies
✅ Order HOA/Condo docs when needed
✅ Weekly lender check-ins (more if necessary)
✅ Coordinate inspections with all parties
✅ Keep your file updated as amendments roll in
✅ Handle deposits, payoffs, tax, and utility certs depending on buyer or seller side
✅ Request and follow up on home warranty selection
Pre-Closing
✅ Remind clients about utilities and insurance
✅ Verify loan commitment and flag issues early
✅ Order and review title reports
✅ Schedule final walkthrough and closing
Post-Closing
✅ Upload closing disclosures into your system
✅ Send your clients personalized thank-you or congratulatory letters with review links
✅ Create and mail Just Sold postcards (postage separate)
✅ Add your client to your database for future drip campaigns
Why Agents Love Us
Because while you’re building relationships, we’re making sure nothing slips through the cracks. You show the homes, win the listings, and close the deals—we’ll make sure every detail in between is handled with care, professionalism, and precision.
Bottom line? You’ll have more time, fewer headaches, and happier clients.
Ready to Make Your Life Easier?
Let’s face it—you didn’t get into real estate to chase down signatures or babysit documents.
👉 Call VBS Real Estate™ today and let us take contracts off your plate so you can focus on what you do best: selling homes and serving clients.