Position: Transaction Coordinator

Have you been told 'nothing gets passed you!' Then keep reading! : ) 


transaction coordinator

This is a work from home position that reports directly to our Transaction Coordinator Manager.

About the Position.

You will be managing a Real Estate transaction from beginning to end. Working closely with the client, co-op agent, lender, title company, and clients that are selling or purchasing property. You will be an extension of the agent, and when the job is done right, you will become the most integral and important part of the transaction by keeping everyone abreast to the deliverables, proactively solving problems, and securing referrals within every transaction by your level of care and professionalism you display from the first interaction to the last.


Formal contract or real estate experience is preferred but not required.


  • Positive attitude and willingness to learn

  • Texas Real Estate experience preferred

  • Previous experience in real estate, property management, or other related fields is strongly preferred as you need to be familiar with real estate contracts

  • Excellent customer service and interpersonal skills

  • Can empathize and build relationships with a variety of personalities

  • Have excellent attention to detail and a high-level of accuracy with documents

  • Flexible in daily routine; ability to prioritize and act quickly

  • Learning based and solution oriented

  • Excellent written and verbal communication skills

Technical Requirements:

  • Adobe Acrobat

  • Microsoft Word

  • Gmail

  • Gmail Calendar

  • Tech savvy and able to learn new programs quickly


Transaction Coordinators are paid a flat rate per contract.


30-Second Personality Test:

Some of our best TC’s had no previous experience. It’s more important to know your strengths; are you analytical or creative, a project manager at heart or an artist?


Here is a quick personality test to determine if you would enjoy this position:

  1. Does your family hate going on vacation with you because you have every minute of the vacation planned to ensure what you would call maximum fun and experience and what they would call extremely annoying? You know the price of each activity, availability of all amenities, you visited the resort site and clicked on every menu tab, sub tab, and even found some hidden links in the footer with cool tips? Then not only would you love being a transaction coordinator, you would excel in it!

  2. If you know, generally, what the resort has to offer but you are just going to go and enjoy yourself. When you are ready to do an activity you will call the front office and get the details and make your decision then. Vacations are for relaxing, having no schedule, and you want to beat the person we just discussed with a stick and tell them to chill out. Run, not walk, away from this position, you would hate it.


All of our positions begin as part-time and can transition into full-time. Number of hours is not guaranteed but estimated. This is 100% based on your ability to handle the workload, learn new tasks, and integrate with our clientele and team.

We have a 30 day trial period, after a virtual assistant is selected, where you can learn and determine if we will be a good fit for you and vice versa.

Equipment & Environment:

While our positions are work from home we do require a separate and quiet working space. You have to have your own computer or laptop, high-speed internet, and cell or home phone. We also HIGHLY recommend that you have two screens for your own sanity and efficiency, but this is not required.


Hours for this position are typically 9:00 a.m. - 5:00 p.m. CST, Monday - Friday, but we are somewhat flexible, as this position is more about accomplishing certain tasks and objectives with a high level of responsiveness than adhering to a set clock in/clock out time.

To apply for this position you will need to do the following:

1. Take the DISC assessment.

2. Take the Strength Finders Test and screen shot your results. 

3. Please submit your Resume and Strength Finder test results in one email to careers@vbsrealestate.com